Dulwich Park Runners is a small local running club, managed by its members.
What data we will collect
In becoming a member of Dulwich Park Runners we will collect certain information about you which will include your name, date of birth, gender, email address, address, telephone number. We will also collect the full name, and telephone number of one emergency contact nominated by you. You will have the option of providing other demographic information to us, including ethnicity, disability and sexual orientation. This information will be recorded on the England Athletics portal
Why we will collect it
We will collect and process your data for the purposes of registering you as a member of Dulwich Park Runners and registering you with England Athletics (EA). We will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a member and to administer the sport.
In addition to passing and sharing your data with EA the use of data is likely to include the following activities:
Share data with club coaches or officials to administer training sessions
Share data with leagues, and other competition providers for entry in events
Processing of membership forms, renewals and payments
Share data with committee members to provide information about club activities
Publishing of race and competition results
Sending club newsletter
Sending information about selling club kit, merchandise or fundraising
Processing of anonymised demographic information which you have supplied via the membership form or England Athletics portal (age, gender, ethnicity, disability) to monitor and improve diversity and inclusion within the club.
How your data is stored
The personal data we process is stored securely on the following:
England Athletics club portal
Digital platform for newsletters and other club communications (currently MailChimp)
Personal devices of Committee members (only where necessary to carry out the Committee role).
Data will be retained whilst it is necessary for the purpose it was collected.
Your data will be deleted immediately if you resign your membership or one year following the membership renewal date, if you do not renew.
Data collected from prospective members who have signed up for/attended a trial run will be deleted after 6 months if they do not join the club.
Members of the Club post photos of themselves and other runners on the DPR Facebook page (closed group for members) and Instagram (available to view by anyone on Instagram, and viewable on the website homepage while current in the DPR Instagram feed). If you do not want to feature in these photos please stand away. Photos used for our website will be posted with your agreement.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
If you make a request, we will respond as quickly as possible and within one month.